Still managing paper receipts for bookkeeping? That’s a thing of the past. These days, savvy small businesses are embracing expense management tools to streamline their bookkeeping, save countless hours, and reduce errors. With features like the ability to scan documents on Android or iOS, it’s easier than ever to digitize receipts and keep everything organized in one place.
But how do you choose the right receipt scanner app? In this article, we’ll dive into the top 5 receipt scanner software options to help you find the perfect fit for your needs.
What is a receipt scanner?
A receipt scanner app streamlines the process of scanning, organizing, and storing digital copies of your business receipts. While traditional receipt scanners typically rely on Optical Character Recognition (OCR) technology, modern solutions leverage advanced Large Language Models (LLMs) for unmatched accuracy and efficiency.
With a simple download to your phone or desktop, these apps process receipts in seconds, transforming them into searchable digital records. Many modern receipt scanners also include features like categorization by keywords, filters, or dates — an invaluable tool when tax season rolls around.
The integration of LLM technology represents a significant leap forward in receipt scanning and mobile scanner app solutions, enhancing both accuracy and user experience. These advanced tools are perfectly suited for businesses seeking precise expense tracking and seamless financial management.
Top 5 receipt scanner apps
Let’s dive straight into the 5 best receipt scanner apps available online. These tools are perfect for small and medium-sized businesses (SMEs), freelancers, digital nomads, and solopreneurs worldwide:
1. QuickBooks
QuickBooks is a versatile accounting tool with an exceptional receipt scanning feature. It allows users to scan receipts, create detailed reports, and manage bookkeeping on the go. Starting at $12/month, it’s available on Android, iOS, and web browsers, making it an excellent all-in-one solution for accounting needs. Its user-friendly interface makes it suitable for both small businesses and freelancers.
2. Receiptor AI
Receiptor AI is an AI-powered tool designed to simplify receipt management for small businesses, freelancers, and frequent travelers. It extracts, digitizes, and categorizes receipts from emails and WhatsApp, making tax prep easy. With seamless integration into accounting software and global accessibility, it saves you time and effort. Plans range from $19–$49/month, available on Android, iOS, and Web.
3. Expensify
Expensify is a handy tool for remote workers and travelers, offering easy expense tracking with features like receipt scanning, mileage tracking, and expense syncing. While it saves time by automatically categorizing expenses, the scanner can sometimes be unreliable. Starting at $4.99/month, it’s available on Android, iOS, and web browsers.
4. Wave
Wave is a great mobile app for small businesses to streamline bookkeeping, offering features like receipt scanning, invoicing, and online payments. However, it’s best suited for very small businesses and may not scale well for growing companies. Pricing ranges from $8 to $16 per year, available on Android and iOS.
5. Dext
Dext simplifies receipt scanning and organization with its intuitive interface, allowing users to manage receipts, invoices, and financial documents in one place. While easy to use, it lacks advanced bookkeeping features. Pricing ranges from $24 to $69 per month and is available on Android and iOS.